The Human Resources forms and instructions section is intended to provide a "one-stop" forum for the processing of all HR-related actions. In addition, this page houses forms necessary to process important enrollment and status changes for UMass Boston employee benefit programs.
A Contingent Worker is a person providing services to the organization and does not have an official relationship with the organization. All of the following forms must be completed by the Contingent Worker. The department should submit all pre-employment forms and a Personnel Action Form before the employee begins on campus.
The Department Head/Supervisor should submit the electronic Employee Entrance & Transfer form two weeks before an employee begins in the department.
The Department Head/Supervisor should submit the electronic Employee Exit & Transfer Form two weeks before the employee leaves the university.
The purpose of this policy is to accommodate, in appropriate circumstances, the creation of flexible work schedule opportunities for non-unit employees. departments that establish flexible work schedule options for their employees must complete the two forms for each employee that is approved for telecommuting.
The Critical Needs Analysis Form must be completed and submitted for approval together with a completed Position Recruitment and Search Form. The approved package should be forwarded to the Office of Budget and Financial Planning for submission to the VRC.
For the ODI Hiring Report, ODI Selection Data Form, and the Failed Search Form please visit the website for the Office of Diversity and Inclusion.
Personnel Action forms should only be completed for Contingent Workers. Departments should complete an electronic personnel action (ePAF) for all other employees.
New Year’s Day
Martin Luther King, Jr. Birthday
Campus Closure (two days before New Year's Day)
University departments may develop formal on-call systems to cover off-hour shifts or to assure appropriate response to incidents and emergencies that may occur at night or on weekends. Pursuant to Section 18.3 of the Professional Staff Collective Bargaining Agreement, professional staff members may be assigned to specific periods of duty, must be available during assigned duty, and must respond when called.
The forms below can be completed to change your personal information in HR Direct. Employees can also change their personal information on their own by signing into HR Direct and selected Self-Service option.
Pre-employment paperwork for new benefited employees requires the following 4 packets:
|Download full packet HERE. Some forms within this file are fillable forms. To access documents individually, use the links below.|
|Non-benefited pre-employment paperwork checklist (this form must be signed and attached as cover page with completed forms)|
|Non-benefited checklist instructions|
|1. Personal Data Questionnaire (PDQ)|
|2. State Tax Form (M-4)|
|3. Federal Tax Form (W-4)|
|4. Employment Eligibility Verification (I-9)|
|5. Self-Identification Form|
|6. MA Deferred Compensation SMART Plan - Mandatory OBRA|
|7. Direct Deposit Form|
|Federal Affordable Care Act notification/information|
|University policies as listed on checklist page under heading "received by appointee"|
The purpose of this policy is to accommodate, in appropriate circumstances, the creation of telecommuting opportunities for non-unit employees. Departments that establish telecommuting options for their employees must complete all three forms for each employee that is approved for telecommuting.