UMass Boston

You will need the following to log into the HR Direct system:

• Your username (part before the @sign in your UMass Boston email)
• Your email password (review password policy requirements)
• Your chosen multi-factor device to confirm your identity (review Multi-Factor Authentication)

Some of the things you can do in HR Direct:

• View your paycheck
• View and update personal information
• Enter/update direct deposit information
• Enter/update W-4 and M-4 tax information
• View W-2/W-2c tax forms
• View and enter time (only authorized departments)

Employees can elect to receive their W‐2 statements online through HR Direct Self Service in an IRS-approved PDF format. This allows you to print and send the online form with your tax return. UMass Boston is required by the IRS to furnish all employees with a form W‐2 for each calendar year. The form W‐2 details the employee’s compensation, tax withholding, and required disclosures for the year. An employee who consents to receiving the Form W-2 electronically will not receive a paper copy (unless specifically requested).

Please note that newly hired University employees are not eligible to complete the consent process until they have received their first paycheck in the current calendar year. If an employee does not consent, Payroll will mail a paper W-2 via the US Postal Service to the current address on record.

Benefits of Receiving Form W-2 Electronically

• Earlier access to the Form W-2
• No possibility an employee's Form W-2 might be lost, delayed, or misplaced by the U.S mail service or by the employee, once received
• Access is available at the same easy-to-use, secure web site at which an employee can access his/her wage and general account information
• Access can be attained even if the employee is not presently at his/her residence, for example, if participating in a study-abroad program
• Multiple levels of security protect all information within the employee self-service system

If an employee does not consent to receive an electronic version of Form W-2, he or she will be furnished a Form W-2 in paper form and it will be mailed directly to your current address on record.

How do I set up my electronic W2 consent?

• Once you are logged in to HR Direct, click on W-2/W-2c Consent tile.
• Review the consent form, click the consent check box, and click the submit button.

If you consent to electronic delivery of your W2, but you leave UMass before the electronic W2 is available, you will receive a paper copy via the U.S. Postal Service.

What if I change my mind after I have elected the electronic W2 consent?

• You can reverse your decision at any time by removing your consent.
• Login to HR Direct and navigate to the W2/W-2c Consent page.
• Click the check box for withdrawing your consent.
• Click the submit button.